Simple Sample Cover Letters

  • 1

    Add a letterhead at the top of the letter. Your letterhead should include your full name, address, telephone number, and email address. Some guidelines to follow when creating your letterhead:
    • Your name should be in bold 14- or 16-point font.
    • Your address and other contact information should be in normal 12-point font.
    • The font of your letterhead does not need to be Arial or Times New Roman, like the rest of your letter, but it should be professional looking and easy to read. The most important thing to remember is to include up-to-date information so that you make it easy for the employer to contact you.
    • You may want to include an extra line under the letterhead to create visual appeal and to separate the letterhead from the rest of the letter.
  • 2

    Write the recipient’s name, address, and the date below the letterhead. It doesn't matter whether you put the date first or last, or how many blank lines you include between them, as long as it looks professional.
    • From here on out, use 12-point Arial or Times New Roman throughout the entire letter, set your margins to one inch, and use single spacing. Be sure your font is black, and if you're printing your letter out, use standard-sized paper (8 1/2” by 11”).
  • 3

    Address the recipient. Be sure to refer to the recipient by his or her proper title (Mrs., Mr., Dr., etc.). If you’re not sure who the recipient is, write, “To Whom It May Concern:” or “Dear Sir or Madam”; however, it is always best to address a cover letter to a real person to make it look like you’re not sending form letters.

  • 4

    State your purpose in the first paragraph. Tell the employer why you are writing to them in two or three sentences. State the position for which you are applying (or the one you would like to have should it become available).
    • You don't necessarily need to include how you became aware of the position unless it was through a mutual contact or recruiting program—in which case you should make the most of the connection.
    • If you are writing a letter of interest (also known as a prospecting or inquiry letter) in which you are asking about positions that might be available, specify why you are interested in working for the employer.
  • 5

    Outline your qualifications in the middle paragraph(s). Make sure to match them to the requirements of the position. If you are writing to inquire about open positions, tell the employer how you can contribute to their bottom line, not what you want to get out of the deal. To do this, use what you have researched about the employer's background and history.
    • Make your qualifications jump out at the reader by researching the company to which you are applying for a job and tailoring your letter accordingly. This will also be useful if you get an interview. Some questions to keep in mind as you write are
      • What is the employer's mission? What do they promote as the one thing that sets them apart from their competitors?
      • What kind of customer base does the employer have? Who is their target audience?
      • What is the company's history? Who founded it? How has the business evolved? What are the main highlights of the company's performance over the past few years?
  • 6

    Include a positive statement or question in the final paragraph that will motivate the employer to contact you. Make this closing paragraph between two and four sentences. Direct the employer to your enclosed resume and make sure you specify that you're available for an interview. Finish off by thanking the recruiter for their time and consideration, and welcome them to get in touch with you to continue the conversation.

  • 7

    Write an appropriate closing. It’s a good idea to thank the reader for his or her time. After that, write “Sincerely,” “Respectfully,” or “Regards,” leave several spaces, and print your name.

  • 8

    Add your signature. If you will be submitting your cover letter digitally, it’s a good idea to scan and add your signature, write it in with a digital writing pad, or make a digital signature stamp with appropriate software.

  • 9

    Make a notation of the enclosures. If you enclose something, such as a resume, with a letter, you should indicate that the letter contains enclosures by making the notation “Enclosure” or “Enclosures” at the bottom of the letter.

  • A simple cover letter template is a tool meant to guide you. It isn’t a complete cover letter, so you can’t fully depend on it until you make a few changes in the content. Because it is a user’s guide tool, an Employment Cover Letter Templates will give you a clear understand about what should and shouldn’t go into a cover letter.

    Simple cover letters are easy to write. So easy, in fact, you don’t have to think too much. Although simple Cover Letter Templates  aren’t target specific, the general description must be clear and convincing. The language used in writing should be simple; a potential employer shouldn’t struggle to understand what you are trying to communicate.

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    Job Application Cover Letter

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    Modern Cover Letter Format

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    Simple Resume Cover Letter

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    Example of a Cover Letter to an Editor of a Journal

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    What to Include in a Cover Letter?

    Whether you are writing Biology Cover Letters or a part time job cover letters, it is important that you include in it all the essential segments. This would make it easier for the office manager or the authoritative person concerned to understand the gist of your proposal and file it accordingly. Here is what should be included in a perfect cover letter.

    • Your name and contact information
    • Name of the person to whom it is addressed along with contact details
    • A proper salutation
    • The relevant details. Like if the cover letter is to apply for an apprenticeship in a restaurant, you need to elaborate on your qualifications. On the other hand, if the cover letter accompanies a chemical engineering project, you should explain the project and the various steps followed by you
    • A proper and impressive closing

    How to Write a Successful Covering Letter?

    A cover letter can make or break your chances of making an impact over the reader. Thus, you need to put in some effort to write an impressive covering letter. Here is how you can go about this.

    • Before writing the cover letter, it would be a good idea to do some research. Like if you are writing a Legal Cover Letter , researching about the case you may be addressing would give you some fodder for the content
    • The opening of the cover letter should be strong as this will help you grab the attention of the reader
    • Give some emphasis on the issue that is being addressed. For example if you are applying for a job at a restaurant or a hotel, talk about your hospitality
    • Be enthusiastic about what you are trying to convey to the reader. Like, when applying for a real estate job, show some excitement about the job and explain what your approach towards it would be

    How to Write a Cover Letter in Different Ways?

    There are a number of ways in which a cover letter can be written. You can get a brief idea of this by taking a look at the different types of cover letter templates like Accounting Cover Letters etc that are readily available online. Here is how you can write cover letter in different ways.

    • Email Cover Letter: In this you really don’t have to worry about adding contact information. You can start directly with salutation, followed by the content and then the conclusion.
    • Cover Letter on Paper: In such types of cover letter should best be written on a letter head. In case, you don’t have one, just design one with your name and contact details. Write the details of the person to whom the letter is being addressed below this and then start off with the letter.

    Tips for Writing Cover Letters

    Writing a cover letter is no mean task which is why you can surely do with some helpful tips. Listed below are a few of these.

    • If you are using a template to draft your cover letter, make sure that you pick the perfect one. For example you can’t use a real estate cover letter if you are writing a Flight Attendant Cover Letter
    • Make sure to address the letter correctly. Instead of writing the phrase “To whomsoever it may concern”, find out to whom the letter should be addressed
    • Don’t forget to follow the right format when drafting the cover letter. The format and the layout of the letter is what the reader sees first.
    • Thus, these have to be perfect Any kind of errors and spelling mistakes are just not allowed in a cover letter. So, make sure to proofread and edit it before mailing it

    Uses

    There are a wide range of cover letter templates available online that make it easier for you to draft a cover letter. These include legal cover letter templates, Software Developer Cover Letter Template etc. The use of a cover letter is to

    • Fill in any gaps that may be there is the proposal or resume that accompanies the letter
    • Give the reader a sneak peek into what you have to offer
    • Impress the person with your communication skills and grab his attention

    Cover letters are used for

    • Applying for a job
    • Submitting a project
    • Sending a proposal
    • Requesting funds

    In case you are not sure how to draft a cover letter, go ahead and check out our vast collection of cover letter templates. You can find everything from job cover letter to Hair Stylist Cover Letter here. These are easy to download and customize, thus ensuring that you can quickly come up with a professional looking and unique cover letter.

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